Find Out Where Your Data Gets Stuck

Fixed-price process and systems mapping for growing Australian businesses that want up-to-date numbers without starting another big systems project. We work with builders and contractors, trades, wholesalers, manufacturers, transport businesses and more.

$5,000, fixed price. You get a 2-hour discovery session, a written Systems Integration Report (10-15 pages) and a 30-minute walkthrough call.

Book Your Process & Systems Audit — $5,000

Not ready for a paid diagnostic? Start with a free initial chat instead.

20+ years helping Australian businessesNo lock-in contractsFixed price, clear deliverables

Is This for You?

If any of these sound like your business, the audit is a good place to start.

“Our systems don’t agree.”

Xero or MYOB says one thing, the job or stock system says another, and someone has to work out which number is right.

“We type the same information in again.”

An order, timesheet or invoice gets keyed into two or three places. That’s double entry (the same information typed into more than one system).

“We’re not sure what to fix first.”

You can’t tell whether you need to replace a system at all, or just connect the ones you have.

“The team grows, and so does the office.”

Every bit of growth seems to need more admin: more checking, more chasing, more spreadsheets.

Book the $5,000 audit

Not ready for the audit? Start with a free initial chat. It's a no-obligation conversation about your problem.

Sound Familiar?

Your Numbers Are Always Slightly Wrong

By the time you see your stock counts, job costs or margin reports, they're already out of date, so decisions get made on old figures.

Same Data, Entered Multiple Times

An order gets keyed into sales, then the warehouse, then shipping, then accounts. Every retype is another chance for a mistake, and another chunk of your team’s day spent on admin.

Month-End Is a Marathon

Reconciling takes days, with finance chasing numbers, operations explaining the differences and people working late just to close the books.

Your Best System Is a Spreadsheet

There’s a critical Excel file that only one person understands, with dozens of tabs and links to other files. It started years ago as a "temporary fix".

Usually the software isn't the problem. The trouble is in the gaps between your systems.

What You Get for $5,000

📅

Discovery Session (2 hours)

We walk through your key processes and systems with you over video: who does what, which systems and spreadsheets are involved, and where work waits or gets retyped.

📊

Systems Integration Report (10-15 pages)

A map of your key processes and systems, a data flow diagram showing where information gets retyped or stuck, gap analysis, 3 quick-win recommendations, a prioritised 12-month roadmap and an ROI estimate.

📞

Walkthrough Call (30 minutes)

We present the findings, answer your questions, and discuss next steps—no obligation.

What You Have at the End

A written report you can act on, whether or not you work with us afterwards. Inside it:

A map of how work and information move. Your key processes and systems on one page: who does what, in which system or spreadsheet, and where it goes next.

A data flow diagram. Exactly where information gets retyped, waits for someone, or stops before it reaches the people who need it.

A gap analysis. Where your systems disagree or leave holes, and why.

3 quick wins. Changes you can act on first, before any bigger project.

A prioritised 12-month roadmap. What to fix first, what can wait, and the order that makes sense for your business.

A measured baseline. A few counted measures of where things stand today, so improvements can be checked later.

An ROI estimate. So you can weigh each recommendation against what it would take.

Put simply: you'll know what to fix first, what it involves, and what can wait.

The honest answer, even if it's a small one. If a setting, a low-cost app or a change to how the team works is enough, we'll say so. We don't sell software, so we have no reason to recommend more than you need.

$5,000 Fixed Price

The price is set before we start, so there are no extra fees and you know exactly what you're getting.

A Measured Baseline

Before anything changes, we count a few things from your own records and your team's estimates, so any improvement can be measured later instead of guessed.

Hours spent re-keying or chasing

Roughly how many hours a week your team spends typing the same details into another system or chasing missing information.

Hand-offs per job or order

How many times a job or order changes hands, or systems, between start and finish.

Month-end days

How many working days it takes to close the month and trust the figures.

Job-to-invoice days

How long finished work waits before the customer is invoiced.

Errors and credit notes

How often mistakes reach a customer or supplier and have to be fixed.

Approval turnaround

How long purchase orders, timesheets or bills wait for someone to approve them.

We pick the measures that matter for your business, not all of them, and write them into your report with where each figure came from.

If you go ahead with a First Workflow Sprint, part of your audit fee comes off the sprint. Every sprint includes a re-measure 60 to 90 days later against this baseline.

Who It's For

Builders and Contractors

Commercial and residential builders, civil and specialist contractors. If job costs, WIP, progress claims and retentions live in spreadsheets beside your job system and Xero or MYOB, this is for you.

Trades and Field Service

Plumbing, electrical, HVAC, fire and maintenance businesses. If timesheets, jobs and invoices get retyped between your job app, payroll and accounts, this is for you.

Wholesale Distributors

Building materials, industrial supplies, electrical, plumbing, food & beverage. If you're juggling inventory, orders and different pricing tiers for different customers, this is for you.

Manufacturers

Metal fabrication, custom manufacturing, job shops, food processing. If you track jobs, materials and labour but struggle to see your costs in time to act on them, this is for you.

The Right Fit If:

  • You have multiple systems that don't talk to each other
  • You suspect you're wasting time on manual data handling
  • You want clarity before committing to a big project
  • You've been burned by systems projects before
  • Your business has grown faster than its systems

Not The Right Fit If:

  • You just want a software product picked for you (we don't sell software)
  • You need someone to run your IT department
  • You only want a free conversation (this is a paid engagement with a written report; book a free initial chat instead)

How It Works

1

Book

Confirmed within 1 business day

Fill in the form below. We'll confirm the details and schedule your discovery session.

2

Discovery session

2 hours, over video

We map your key processes and systems, and talk through what’s going wrong and what matters most.

3

Your report

Typically 5-7 business days

We work through what we found and write your Systems Integration Report (10-15 pages).

4

Walkthrough call

30 minutes

We walk you through the findings and answer your questions. Then it’s entirely up to you whether you work with us on the next steps.

You'll have a clear picture within 2 weeks.

Australia-wide
Mostly remote, on site when needed

No lock-in
Standalone engagement

Independent advice
We don't sell software

Common Questions

How much does the Process & Systems Audit cost?
$5,000, fixed price. The price is set before we start, so there are no extra fees. That covers the 2-hour discovery session, the written Systems Integration Report (10-15 pages) and the 30-minute walkthrough call. No payment is required until we've scheduled your session. If you later want our help with any of the fixes, we scope and quote that work separately.
What do we need to prepare?
Nothing formal. It helps to have a list of the systems and key spreadsheets you use, a few examples of the reports or numbers you rely on, and a note of what frustrates your team most. The discovery session runs over video, so it works wherever you are in Australia.
Who does the work?
Kenomont does. We run the discovery session, work through what we found and write your report, then walk you through it. Kenomont was founded by Aaron Chambers and brings 20+ years of experience with business systems and data. We don't sell software, so nothing is handed to a vendor or reseller along the way.
What if we don't go ahead with the fixes?
That's fine. The report is yours either way. Often there are one or two quick wins worth tackling first, and you can do them yourselves, use someone else, or ask us to scope and quote them. You are under no obligation to use us.
How is this different from the free initial chat?
The free initial chat is a no-obligation conversation about your problem. The Process & Systems Audit is a paid ($5,000) piece of work: we map your key processes and systems and give you a written report you can act on. The fixed fee means we're both committed to a real result, not a sales call.
What happens if we want help with the fixes?
The usual next step is a First Workflow Sprint: one workflow that crosses your systems, fixed at a fixed quote in a fixed timeframe. If you go ahead with a First Workflow Sprint, part of your audit fee comes off the sprint. The baseline we count during the audit is what we re-measure afterwards, so you can see what changed.
We already have an ERP. Is this a pitch to sell us new software?
No. The problem usually isn't the ERP itself but what happens between it and everything else. We don't sell software, so we recommend whatever suits your situation: connecting the systems you have, adding a tool that links them, or sometimes simplifying what you already run.

What Happens After You Book

Three plain steps, and no payment until your session is scheduled.

Step 1

We confirm a time

We'll confirm your booking within 1 business day and schedule your 2-hour discovery session. No payment is required until we've scheduled your session.

Step 2

What to have handy

Nothing formal. A list of the systems and key spreadsheets you use, a few reports or numbers you rely on, and the problems that frustrate your team most.

Step 3

Who should attend

You (the owner or finance manager), plus the people who do the day-to-day work in the processes you want looked at, such as someone from operations and someone from accounts.

Book Your Process & Systems Audit

Find out where your work and data get stuck, with a clear picture within 2 weeks.

We'll confirm your booking within 1 business day. No payment required until we've scheduled your session.

Not ready for the audit?

Start with a free initial chat. It's a no-obligation conversation about your problem, and if the audit isn't the right next step, we'll tell you.

Questions before booking? Email [email protected] or call 1300 470 091.

Your information is secure. We never share client data with third parties.

Not Sure If You Need a Process & Systems Audit?

Try our free Admin Time Count to see how many hours your recurring admin takes, at your own rates, and where it sits between systems.

Count your admin time (free)