Admin Time Count

A modern time-and-motion study for office admin. Count the hours your recurring admin really takes, at your own rates, then check how well your systems connect.

Two Free Tools on This Page

Part 1: Admin Time Count

List your recurring admin: re-keying, chasing approvals, building reports, timesheets, supplier invoices, month-end. See the hours a week and a year, and the cost at your own rates.

Start counting

Part 2: Integration Check

The 5-minute self-assessment: 12 questions on how well your systems share information. Get a score out of 44 and your top 3 integration gaps.

Take the self-assessment

No sign-up and nothing to download. Your Admin Time Count stays in your browser.

How the Admin Time Count Works

1

List the Tasks

Start from common ones and make the list your own

2

Put In Your Numbers

Minutes each time, times a week, who does it, and an hourly cost if you like

3

See Your Own Totals

Hours and cost, split into work that sits between systems and work that is genuinely needed

Part 1: Admin Time Count

There are no assumptions built in and no savings estimates. It just adds up your numbers, so you can see where the week goes. Guessing is fine for a first pass; for real numbers, use the one-week tally sheet.

1. List the admin that comes round every week

We've started you off with common ones. Rename them, delete the ones that don't apply and add your own. For each task, put roughly how many minutes it takes each time and how many times a week it happens. Leave a task blank and it won't count.

Hours a week
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Hours a week
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Hours a week
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Hours a week
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Hours a week
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Hours a week
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Hours a week
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2. Add hourly costs (optional)

Use whatever figure you'd use yourself: wages plus on-costs, or what an hour of your own time is worth. Leave them blank to see hours only.

Your count stays in this browser. Nothing is sent to us and there's nothing to sign up for.

3. Your numbers

Put minutes and times a week against at least one task and your totals will show here. Not sure of the numbers? Print the one-week tally sheet and count for a real week first.

Count a real week

Guesses tend to be off. Print the tally sheet, put a tick each time a task happens for one week, then come back and put the real numbers in.

Open the printable tally sheet

Thinking about automating one?

Once you know what a task costs, the Automation ROI Calculator lets you weigh it against what a fix would cost, using your own estimates.

Go to the ROI calculator

Want to talk through your numbers?

Start with a free initial chat. If it makes sense to go further, our Process & Systems Audit measures a proper baseline (hours spent re-keying and chasing, hand-offs per job, month-end days, job-to-invoice days) before anything changes, so any improvement can be measured later.

Book a free initial chatAbout the Process & Systems Audit

Part 2: Integration Check

A free 5-minute self-assessment that shows where disconnected systems are creating manual work.

Systems LandscapeQuestion 1 of 12

How many separate software systems does your business use for core operations?

Frequently Asked Questions

A simple time-and-motion count for office admin. You list the tasks that come round every week, how long each takes and how often it happens, and who does it. It adds up the hours a week and a year, and the cost if you enter your own hourly rates.

No. It only shows your own numbers. It marks which tasks sit between systems (retyping, copying, chasing), which is the kind of work that's often fixable, and which are genuinely needed. Working out what could change takes a proper look at the process.

Only in your own browser, so it's there if you come back on the same device. Nothing is sent to us and there's no sign-up. Use 'Start again' to clear it.

Print the one-week tally sheet, tick each task every time it happens for a week and time a few of them. Then put the real numbers into the Admin Time Count. Real counts are usually more useful than guesses.

About 5 minutes. There are 12 questions, and all but the last are multiple choice. You get a score out of 44, your top 3 integration gaps and practical next steps.

Want to Talk Through Your Count?

You don't need to send us your numbers to use the tools. If you'd like a second opinion on what you found, tell us which tasks stood out and we'll give you an honest view of what's worth fixing. Or start with a free initial chat on our contact page.

What happens next
  1. We read your message and reply within one business day.
  2. If it helps, we book a free chat (usually 30 minutes) about your systems and what you're trying to fix.
  3. You get an honest view: whether we can help, roughly what's involved, or who'd be a better fit.

Free initial chat. No sales pressure - if we're not the right fit, we'll say so.

Prefer to talk? Call 1300 470 091

Got a spec or files? Email [email protected]

Name, email and message are required. We reply within one business day.

See also