Manual Data Entry Killing Productivity?
Manual data entry means your team types the same information into more than one system. We connect your systems so it's entered once and lands where it should.
- 20+ years connecting business systems
- Works with Xero, MYOB and the systems you already use
- Fixed quote after a free chat
Enter It Once
You already know the problem. Good people spend a big part of their day typing information from one system into another: customer details, invoice lines, stock counts. It's slow, it causes mistakes, and month-end can't close until it's done.
We fix it by connecting your systems so they pass information to each other, and by automating the copying that's left. Data is checked on the way, and a named person gets an alert if something needs attention. You get your team's time back, fewer errors, and numbers you can trust.
Recognise These?
Most of these can be automated, so your team can get on with the work that needs a person
Typing in customer orders from emails
Copying data from one system into another
Keying invoice details from paper
Updating stock levels in more than one place
Entering timesheets from paper forms
Processing expense claims by hand
Creating customer records by hand
Moving data from spreadsheets into other systems
Reconciling the bank line by line
Entering supplier invoices from PDFs
Updating a customer’s details in every system
Keying payroll figures by hand
What Manual Data Entry Really Costs You
Lost Time
Overtime to catch up, reports running late, a pile of work waiting to be keyed in
What it costs you: Less time for the work you hired them for, tired staff, slower turnaround
Mistakes
Wrong customer details, numbers that don’t match, time spent hunting down errors
What it costs you: Unhappy customers, compliance worries, hours spent fixing things
Growth Means More Typing
Backlogs in busy periods, temporary staff, work piling up
What it costs you: Growth held back by how fast people can type, and wage costs that rise with it
Skilled People on Simple Work
Senior staff doing data entry, good people leaving
What it costs you: Wasted skills and staff who feel stuck
How We Take the Typing Out
Connecting Your Systems
Your systems pass information to each other directly, so nobody copies it across.
- Sales system to accounts
- Online store to stock
- Rostering to payroll
- Job system to invoicing
Reading Documents Automatically
Software reads invoices, receipts and forms, and pulls out the details for you to check.
- Supplier invoices
- Receipts
- Order forms
- Contracts
Automated Workflows
Tools like Power Automate, Zapier or a custom workflow pass work along and send reminders.
- New enquiries
- Setting up new customers
- Approvals
- Alerts when something needs attention
Software Robots
For older systems that can’t be connected, a software robot copies what a person would do on screen.
- Copying between older systems
- Filling in forms
- Running reports
- Handling routine emails
The cost depends on how many systems are involved and how much needs to be built, so we look at your setup first and give you a fixed quote after a free initial chat.
What This Looks Like in Different Businesses
Finance Teams and Accounting Firms
- Client and supplier details
- Bank statement processing
- Coding invoices
- Month-end journals
Invoices read automatically, systems connected to Xero or MYOB, approvals online
Faster month-end and fewer keying errors
Typical tools: Xero and MYOB connections, invoice-reading tools, automated workflows
Manufacturing
- Production figures
- Stock updates
- Quality records
- Shipping paperwork
Barcode scanning, factory-floor data captured automatically, connected to your business system
Less time keying figures, and an up-to-date view of the floor
Typical tools: Business system connections, barcode systems, machine data capture
Professional Services
- Timesheets
- Expense claims
- Setting up new clients
- Project updates
Timesheets linked to billing, approvals online, client records kept in step
Billing goes out sooner, with fewer expense errors
Typical tools: Power Automate, CRM workflows, accounting connections
Online Retail
- Order processing
- Keeping stock in step
- Customer details
- Supplier updates
Store, stock system and accounts connected so orders flow through
Orders processed sooner, stock levels that match
Typical tools: Shopify connections, stock system connections, automated workflows
How We Go About It
Look at What You Do Now
- Map the process
- See where time goes
- Spot where errors start
- Rank what to fix first
What you get: A clear list of what to automate, and whether each one pays for itself
Fix the Easy Wins
- Simple connections
- Automated workflows
- Invoice reading
- Alerts and reminders
What you get: Time back quickly, and proof that it works for you
Tackle the Bigger Jobs
- Custom connections
- Software robots for older systems
- Multi-step workflows
- AI to read documents
What you get: Most of the retyping gone
Keep It Running
- Monitoring and alerts
- Fine-tuning
- Adding more connections
- Staff training
What you get: Automations that keep working as you grow
The Tools We Choose From
Simple Automation Tools
Simple links between popular apps
- Zapier
- Microsoft Power Automate
- Make
Software Robots
Older systems that can’t be connected any other way
- UiPath
- Automation Anywhere
- Power Automate Desktop
Integration Platforms
Connecting many systems, with monitoring built in
- MuleSoft
- Boomi
- Azure Logic Apps
Custom-Built Connections
When off-the-shelf tools only do half the job
- Built to your exact process
- Works with your existing systems
- Checks and alerts built in
Avoid These Automation Mistakes
Where automation projects usually go wrong, and how to avoid it
Automating a Bad Process
The same mess, only faster
Fix the process first, then automate it
Trying to Do Everything at Once
A big, messy project that stalls
Start with the jobs that save the most time and are simplest to do
Leaving Staff Out
People work around the new system
Involve the people who do the work, and train them
No Plan for Upkeep
Automations quietly break and the retyping comes back
Build in alerts and someone responsible for fixing them
Ready to Stop the Retyping?
Tell us where your team types the same thing twice. We'll tell you what can be automated, whether it pays for itself, and give you a fixed quote. See also invoice processing automation.
Free initial chat • No obligation