AI Document Processing for Invoices, Dockets and Forms
Supplier invoices, delivery dockets, timesheets and forms read automatically, checked by a person and sent into the accounting, job and stock systems you already use
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Not ready to talk? Try the free Admin Time Count to see where your team's hours go.
Want it measured first? Our $5,000 Process & Systems Audit gives you a map of where work and data get stuck, a measured baseline and a written plan. About the audit
Not ready to talk? Try the free Admin Time Count to see where your team's hours go.
Want it measured first? Our $5,000 Process & Systems Audit gives you a map of where work and data get stuck, a measured baseline and a written plan. About the audit
Stop Retyping What's Already on the Page
If someone in your office spends the day opening PDFs, reading photos of dockets and typing the details into another system, AI document processing can take that reading and typing off them.
1. It reads the document
PDFs, photos, scans and emails, in whatever layout each supplier or customer uses.
2. It pulls out the details
Supplier, dates, amounts, GST, job numbers, quantities or hours, and flags anything it isn't sure about.
3. A person checks, then it goes in
Exceptions go to a person. Checked details go into your systems, with the document attached.
What we do for clients
More Than Document Scanning
Scanning turns paper into an image. AI document processing (sometimes called document intelligence) understands what's on the page: which number is the total, which is the PO number and which line is the delivery address, even when every supplier lays out their invoice differently.
That matters because most businesses don't control the documents they receive. Suppliers, customers, subcontractors and drivers all send things their own way. Fixed templates break every time a layout changes; AI copes with the variety.
The reading is only half the job. The other half is getting the details into the right system, checked and with a record of what happened. That's the part Kenomont has been building for more than 20 years.
Documents It Handles
The paperwork that arrives every day in a growing business.
Supplier invoices
Supplier, ABN, invoice number, dates, GST, totals and line items, matched to the purchase order where there is one.
Delivery dockets and PODs
Customer, site, docket number, products and quantities, ready to be checked against the order and invoiced.
Timesheets
Names, dates, hours, jobs and allowances from paper or photographed timesheets, ready for payroll and job costing.
Purchase orders
Customer POs that arrive by email, read and turned into sales orders or jobs without retyping.
Forms
Account applications, job sheets, inspection and prestart forms, with the details pulled into the right record.
Certificates
Insurance certificates, licences and test certificates, with expiry dates and reference numbers recorded so nothing lapses unnoticed.
Supplier invoices in particular: see invoice processing automation, which adds PO matching and approvals.
Where the Data Goes, and Who Checks It
Reading the document is the start. What happens next is what saves the time.
Into the systems you already use
Checked details go into your accounting, job, stock or payroll system through a proper connection, with the original document attached. Nobody copies them across by hand.
A person checks the exceptions
Fields the system isn’t sure about, totals that don’t add up, unknown suppliers or PO numbers that don’t exist go to a person to check. Everything else can flow through, or be approved in batches, depending on how much checking you want.
A record of every document
Each document keeps a trail: when it arrived, what was read, what a person changed or approved, and where it went. That helps at audit time and when a supplier or customer queries something.
Accuracy you can see
No document reading is perfect. Clean PDFs read well; faint photos and handwriting are harder. During the trial run we measure how often each field is right on your own documents, so you decide on real results, not a sales claim.
How We Start
One document type first, proven before we do more.
Free initial chat
We talk about which documents take the most time and where their details need to end up.
Pick one document type
Usually the one with the most volume or the most retyping, such as supplier invoices or delivery dockets. It’s scoped with a fixed quote.
Run it alongside the manual process
Documents are read automatically while your team keeps working as they do now, so the results can be compared and the rules tuned without any risk to the accounts.
Switch over, then add the next one
Once the results are right, the manual step stops and a person checks only the exceptions. Then we look at the next document type.
Want to try it on one task with a person checking every result? See the back-office AI pilot.
When It's Not the Answer
AI document processing is for documents that come from outside your systems. If the "document" is really a report or export from another system, such as an order printed from your job system or a spreadsheet exported from a supplier portal, reading it with AI is the long way round. The information is already structured, so the better fix is to connect the systems so it moves across directly.
It also isn't the answer when the volume is small and a capture tool you already pay for would do the job. We'll say so if that's the case.
Not sure which you need? Take the 2-minute AI fit check.
Common Questions
Related: AI consulting for small business, AI workflow automation and document workflow automation.
Which Documents Get Retyped in Your Office?
Tell us which documents take the most time and where their details need to end up. We'll tell you honestly whether AI document processing fits, or whether something simpler would do.
Free initial chat. No sales pressure - if we're not the right fit, we'll say so.
Prefer to talk? Call 1300 470 091
Got a spec or files? Email [email protected]
Part of our guide: Business Process Improvement Guide