Invoice Processing Automation Specialist
Supplier invoices captured, approved and posted to Xero or MYOB without re-keying
- 20+ years connecting business systems
- Works with Xero, MYOB and the systems you already use
- Fixed quote after a free chat
No More Re-Keying
Why automate invoice processing? Manual invoice processing takes up a lot of staff time, holds up approvals, lets errors through and frustrates suppliers waiting to be paid. Our invoice automation services set up automatic capture, matching and approvals so invoices flow into Xero or MYOB without anyone typing them in, and you can see where every invoice is up to. It's accounts payable automation built around the accounting software you already use.
Where AI helps. Invoices arrive as PDFs, photos and emails in every layout. AI reads them, picks out the supplier, amounts and line items, and suggests the account or job code. A person checks and approves before anything goes into Xero or MYOB. More on AI for finance teams.
Invoice Processing Pain Points
The problems we hear about most from businesses still keying in invoices
Manual Data Entry
Approvals Hold Things Up
Duplicate Payments
Nobody Knows Where It’s Up To
How It Works
Automatic Data Capture
Supplier, dates, amounts, GST and line items read from PDF, emailed and scanned invoices
- PDF, email and scans
- ABN and GST checks
- Duplicate detection
- Exceptions flagged for review
Matching to Orders
Invoices checked against purchase orders and goods received before anyone approves them
- PO matching
- Price and quantity checks
- Variances flagged
- Supplier history
Approval Routing
Invoices routed to the right person by amount, supplier or job, with reminders when they stall
- Rule-based routing
- Approve from your phone
- Reminders
- Full approval history
Posting to Xero or MYOB
Approved invoices posted as bills with the right accounts, tax codes and job or tracking codes
- Xero and MYOB
- Job and tracking codes
- Invoice attached
- Ready for the payment run
Where to Start
A handful a week
Recommended: A capture tool you may already have
Typical tools:
- Hubdoc (included with Xero)
- MYOB In Tray
- Dext
Dozens a week, with approvals
Recommended: Capture plus an approval app, set up properly
Typical tools:
- Dext or Hubdoc
- ApprovalMax
- Set up and connected for you
Purchase orders and jobs
Recommended: Invoices matched to POs and job costs
Typical tools:
- Purchase order system or ERPNext
- Xero or MYOB integration
- Job costing codes
Your own rules or formats
Recommended: A custom integration
Typical tools:
- Custom capture rules
- Direct posting via the API
- Built around your process
A Small Australian Team That Gives Straight Answers
We're a small consultancy with over 20 years of experience helping Australian businesses solve real technology problems. We won't oversell or overcomplicate it: the aim is invoices that go in without re-keying.
Still Keying In Supplier Invoices?
Tell us how invoices arrive and where they need to end up. We'll tell you what can be automated and what it involves.
Free initial chat. No sales pressure - if we're not the right fit, we'll say so.
Prefer to talk? Call 1300 470 091
Got a spec or files? Email [email protected]