Business Process Automation Services in Australia

We automate the re-keying, approvals, invoices and reports that eat up your team's time, built around the systems you already use

Book a free 30-minute chatCall 1300 470 091

No obligation. We reply within one business day.

Not ready to talk? Try the free Admin Time Count to see where your team's hours go.

Want it measured first? Our $5,000 Process & Systems Audit gives you a map of where work and data get stuck, a measured baseline and a written plan. About the audit

Start with a free 30-minute chatNo obligation. We reply within one business day, with an honest answer even if we're not the right fit.
Book a free 30-minute chat1300 470 091

Not ready to talk? Try the free Admin Time Count to see where your team's hours go.

Want it measured first? Our $5,000 Process & Systems Audit gives you a map of where work and data get stuck, a measured baseline and a written plan. About the audit

What we do for clients

Running client systems since 2005We build business systems and keep them running, for clients who have stayed with us for years.
Connecting the systems you already useCRM, job, estimating, stock and accounting systems linked up, so information is entered once.
Approvals and workflows that run themselvesPurchase orders, quotes and invoices go to the right person, with reminders and a record of who approved what.
Custom software where nothing else fitsWhen off-the-shelf software doesn’t fit how a business works, we build what’s needed and connect it to the rest.

See our case studies

Business process automation connecting everyday office tasks across the systems a business already uses

Done Once

It's month-end. Someone is pulling timesheets out of one system and keying the hours into another for payroll. A customer order that came through the website is being retyped into the job system. An overdue invoice that should have triggered a reminder last week didn't, because the reminder lives in someone's head. Every business has a handful of tasks like this: repetitive, manual, and one sick day away from falling over. Business process automation takes them off your team.

We find the tasks worth automating, build the automation around the software you already use, and look after it. You get time back for your team, fewer errors, and work that doesn't stop when someone is away. We work with established businesses across Australia, mostly remotely. Looking at the whole business rather than one task? See digital transformation. If the work is mostly paperwork waiting for a sign-off, see document workflow automation.

Some steps need judgement a simple rule can't make: reading a supplier invoice that arrives as a PDF, working out which job a receipt belongs to, or drafting a monthly summary. For those we build AI into the same workflow, with a person approving anything that matters. If a simple rule does the job, we use that instead. How we use AI in workflows.

See what we automate

What Can We Automate?

The everyday office work we most often take off people's hands

🔄

Re-keying Between Systems

When jobs, orders, timesheets or customer details are typed from one system into another, we connect the systems so they’re entered once.
📄

Supplier Invoices

Invoices that arrive by email are read, checked against the purchase order and sent to Xero or MYOB as a bill ready to approve.
✅

Approvals

Purchase orders, bills, expenses and timesheets go to the right person, with reminders, instead of being chased by email.
📊

Regular Reports

Weekly and month-end reports built from your systems automatically and sent to the people who need them, instead of copied into spreadsheets.
📦

Orders & Stock

Orders pass automatically between your online store, stock system and accounts, with an alert when stock runs low or an order is stuck.
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Checks & Alerts

When an invoice is overdue, a timesheet is missing or a job goes over budget, a named person is told straight away.

We'll Tell You If a Simple Connector Will Do

Not everything needs to be built. If an off-the-shelf connector, a feature already in software you pay for, or a simple rule will solve the problem, we'll say so and point you to it.

We only build where it's needed: when the work runs across several systems, the rules are messy, or nothing off the shelf fits the way your business works.

How We Work

We start small, with one task that clearly wastes time, and only automate what is worth automating. You get a fixed quote after a free initial chat.

1

We watch how the task is done today and where the time goes

2

We agree which task to automate first, usually the one that saves the most time

3

We design the steps and rules with the people who do the work

4

We build it and test it with your real data before it goes live

5

We show your team how it works and what to do when it asks for help

6

We keep an eye on it after go-live and fix anything that comes up

Planning which business tasks to automate first

Industries We Serve

Manufacturing
Construction
Wholesale Distribution

Which of these do you need?

Pick the line closest to what's happening in your business.

We're not sure exactly how the work flows today
Business process mapping →
We know the process, but it's slow and manual
Business process automation (you're here)
The same information gets typed into several systems
Stop double data entry →
Approvals and routine decisions hold work up
Automate routine approvals →
Every system gives a different number
One set of numbers →
People spend hours reading and checking documents and emails
AI workflow automation →
Several of these at once, across teams
Workflow optimisation →
We're not sure where to start
Process & Systems Audit →

Common Questions

More questions? See our business automation FAQs.

Anything repetitive that follows the same steps each time: typing data from one system into another, supplier invoices, approvals, regular reports, reminders and alerts. If someone does the same thing by hand every day or week, there is usually a way to automate it.

It depends on how many systems are involved and how many rules the task has. We give you a fixed quote after a free initial chat, and we start with the task that saves the most time for the least cost. If you want every manual step mapped first, our $5,000 Process & Systems Audit gives you a written report.

No. It takes the boring, repetitive work off them so they can spend time on the parts of the job that need a person. The aim is to use that time better, not to cut staff.

Usually not. We automate around the systems you already use, such as your accounting software (Xero or MYOB, for example), your job or stock system, email and spreadsheets. If a tool you already pay for can do it, we will tell you.

Stop Doing the Same Thing Twice

Tell us which tasks eat up your team's time. We'll tell you which ones can be automated, what it would involve, and whether it's worth doing.

What happens next
  1. We read your message and reply within one business day.
  2. If it helps, we book a free chat (usually 30 minutes) about your systems and what you're trying to fix.
  3. You get an honest view: whether we can help, roughly what's involved, or who'd be a better fit.

Free initial chat. No sales pressure - if we're not the right fit, we'll say so.

Prefer to talk? Call 1300 470 091

Got a spec or files? Email [email protected]

Name, email and message are required. We reply within one business day.

Part of our guide: Business Process Improvement Guide

See also

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