Construction Technology

20+ years connecting business systems
Works with Xero, MYOB and the systems you already use
Fixed quote after a free chat

Construction project management dashboard showing cost tracking across multiple building sites

The Problem

Your estimator prices a job in one system, your project manager tracks costs in another, and your accountant reconciles invoices in a third. By the time anyone realises a job is losing money, it's too late to fix it.

We call it 4-week financial blindness: the gap between work being done on site and you seeing the true financial position. Timesheets come in late, costs are retyped between systems, and by week four you finally get a report telling you what went wrong three weeks ago.

It's common across residential builders, commercial contractors and civil firms. The tools are there (Procore, Deputy, ClockShark, Fieldwire, PlanGrid, Raken), but they don't talk to each other or to your accounts.

We connect your project management, accounting, estimating and site tools, so you can see up-to-date costs on every job while there's still time to act.

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Common challenges we solve

What We See

These problems come up again and again in Australian construction businesses.

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Job Costing Is Always Late

Project managers track costs in Procore or Buildertrend, but the finance team doesn't see the numbers in MYOB or Xero until month-end, and by then the lost margin can't be recovered. On a $1M job, a 15% overrun is $150,000 gone.

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Double and Triple Entry

The same purchase order gets entered into the PM system, then re-keyed into MYOB or Xero, then tracked again in a spreadsheet. Three systems, three chances to get it wrong.

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Variations Disappear

Site managers approve variations verbally, the approval gets lost between site and office, and the builder ends up wearing costs that should have gone to the client.

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Month-End Takes a Week

Reconciling project costs, subcontractor invoices, retention amounts, and progress claims across multiple jobs takes days of manual work every month.

Challenges

Construction has problems that off-the-shelf software rarely solves by itself.

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Multi-Site Financial Visibility

With several projects running at once, your financial position changes every day. Many builders can't see an accurate profit and loss across all their jobs without hours of pulling data from different systems. You need up-to-date cost-to-complete figures that your project managers, estimators and finance team all trust.

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Australian Compliance Requirements

QBCC licensing, NCC compliance, WHS documentation, SWMS, environmental permits: Australian construction has layers of rules that vary by state, and tracking them on paper stops working as you grow. You need systems that keep the paperwork in order, track expiry dates and produce audit-ready reports.

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Subcontractor and Supply Chain Management

You're managing dozens of subcontractors across several sites and tracking their insurance, licences, SWMS and payment schedules, while making sure retention is right and progress claims match the work actually done. Many builders do it all with spreadsheets and email, and it doesn't need to be that way.

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Field-to-Office Data Gap

Site supervisors know what's happening on the ground, but it doesn't reach the office in time. Defect lists live on clipboards, daily reports arrive as emailed PDFs and photos sit on phones, so by the time the information reaches the people who need it, it's a day or a week old.

How We Help

We don't sell software. We connect the systems you already have, or help you choose better ones, so information goes where it's needed.

Estimating-to-Accounting Integration

We connect your estimating software to your accounts so approved quotes flow straight into job budgets. There's no retyping, fewer errors, and no waiting until month-end to find out a job was under-priced.

Estimate cost codes matched to your accounts automatically
Budget vs actual tracking from day one
Variations tracked, with budgets adjusted automatically
Progress claims built from actual costs

Project Management Integration

We connect Procore, Aconex, Buildertrend or whatever project tool your team uses to your office systems, so purchase orders, invoices, timesheets and costs move between the project and finance teams automatically.

Procore to MYOB and Procore to Xero sync
Up-to-date cost reporting across all projects
Subcontractor payments routed for approval automatically
Retention tracked, with release dates scheduled

Compliance and Safety Automation

We move compliance off paper into systems that watch licence expiry dates, keep SWMS and site inductions in order, and produce audit-ready reports for QBCC, SafeWork or WorkCover.

Subcontractor licence and insurance tracking
SWMS and site inductions kept online
Compliance reports for each state
Incident reporting and follow-up

Field Reporting and Mobile Solutions

Whether your supervisors use Fieldwire, Raken or PlanGrid, what they record on site is entered once and reaches everywhere it's needed. Deputy or ClockShark timesheets flow straight to payroll, and daily reports, defect logs and progress photos land in your project and accounting systems automatically.

Daily site reports with photos, from a phone
Defect and quality checklists on site
Deputy or ClockShark timesheets synced to payroll
Works offline on remote sites

Related Services

Other services construction businesses often need.

Construction WIP Reporting

Monthly over and under billing and real job margins from Xero or MYOB.

Construction Process Automation

Purchase orders, variation approvals, supplier invoices, claims and timesheets, without the retyping.

Procore to Xero or MYOB

Commitments, subcontractor invoices and progress claims flowing from Procore into your accounts.

Construction KPI Dashboards

Dashboards showing up-to-date job costs you can act on.

Xero & MYOB Integration

Connect your accounting system to project management, payroll, and field tools.

Document Workflow Automation

Compliance documents, site reports and approvals handled online instead of on paper.

Approval Workflow Systems

Purchase order and variation approvals that go to the right person automatically.

Business Intelligence & Analytics

Reporting across all your projects, so you can spot trends early.

Construction-Specific Solutions

Job Costing Software

Up-to-date job costs, budget against actual, and variations tracked for builders.

Builder Accounting Integration

Connect Procore, Buildxact, or Simpro to Xero and MYOB for automated invoicing.

Cash Flow Forecasting

Project-level cash flow forecasting, retention tracking, and early warning alerts.

Subcontractor Management

Compliance tracking, insurance management, and payment scheduling for subbies.

Related Comparisons

Procore vs Buildertrend

Construction project management comparison for Australian builders

Xero vs MYOB

Accounting platform comparison for construction businesses

Power BI vs Tableau

Business intelligence for project cost reporting and dashboards

FAQ

What systems do construction companies in Australia typically need integrated?

Most need their project management software (Procore, Aconex, Buildertrend) connected to their accounts (MYOB, Xero, Reckon), along with estimating, timesheets and payroll, subcontractor records, and safety and compliance tools. The biggest problem is usually the gap between what happens on site and what shows up in the financial reports.

How much does construction software integration cost in Australia?

It depends on how many systems are involved (estimating, project management, accounting, payroll, compliance), how much data needs to move, and how many of your own rules need building in. We look at the job first and give you a fixed quote after a free initial chat. If you want a deeper look first, our $5,000 Process & Systems Audit gives you a written report on what you need before you commit to a bigger project.

Can you integrate Procore with MYOB or Xero?

Yes, Procore can be connected to either. We keep purchase orders, invoices, cost codes and budgets in step between the two, so your project managers and accountants are looking at the same numbers.

How long does a construction technology integration take?

It depends on how many systems are involved. Connecting two, such as project management and accounting, is a much smaller job than linking estimating, scheduling, site reporting and the accounts. We map your current systems first, then give you a timeline.

Do you work with residential and commercial builders?

Yes. We work with residential volume builders, commercial builders, civil contractors and specialty trades. Each needs something different: volume builders want estimates flowing into the accounts, commercial builders want to see the finances across every project, and civil contractors want plant and equipment tied into job costing.

What is the biggest technology problem construction companies face?

The number one problem we see is the gap between what project managers know and what the finance team can see. Project costs are tracked in one system, invoices in another, variations in spreadsheets, and by the time anyone realises a job is over budget, it's too late. Closing that gap, so you can see the financial position of every job as it happens, is where we help most.

Not Sure Where to Start?

Our $5,000 Process & Systems Audit maps the construction technology you use today, shows where the gaps are costing you time and money, and gives you a clear plan. Or take our free 5-minute self-assessment for an instant score.

Process & Systems Audit — $5,000 Take the free self-assessment

Or get in touch directly — call 1300 470 091 or email [email protected]

Free Resource: Construction Financial Visibility Toolkit

Our free 12-page guide to ending 4-week financial blindness on your jobs. It includes a 4-phase plan, a hidden cost calculator, and a worksheet to work out what slow reporting is costing your business.

Get the Free Toolkit