Xero & MYOB Consultants
Xero and MYOB consultants for the systems side of your accounts: choosing, migrating, connecting and reporting. Systems work, not bookkeeping.
- 20+ years connecting business systems
- Works with the accounting, job and CRM systems you already use
- Fixed quote after a free chat
What You Get From a Xero or MYOB Consultant
When you hire us as your Xero or MYOB consultant, you get someone who sorts out the systems around your accounts: which accounting software fits, moving your data from one to the other, connecting Xero or MYOB to the other software your business runs on, and reports you can trust. You end up with less re-keying, fewer errors to chase at month end, and one set of numbers your team, your bookkeeper and your accountant all agree on.
We are accounting systems consultants, not bookkeepers. Your bookkeeper or accountant keeps doing the books, BAS and payroll. We work alongside them on the parts that need someone who understands both the accounting and the technology.
Most businesses that call us have Xero or MYOB at the centre and several other systems around it: a job or project system, an ordering or stock system, a CRM, and a lot of spreadsheets. The work happens in those systems, and someone ends up copying it into the accounts. That gap is what we fix.
Systems Work, Not Bookkeeping
It's worth being clear up front, so you call the right people for the right job.
What we do
- Help you choose between Xero and MYOB (or a bigger system) for how your business actually runs
- Move your data between them: MYOB to Xero, Xero to MYOB, Reckon or QuickBooks to Xero
- Connect Xero or MYOB to your other business systems so nobody re-keys invoices, bills or payments
- Build reports and dashboards from your accounts and your other systems
- Set up and tidy multi-entity and intercompany arrangements
- Find and fix integrations that duplicate, drop or mis-code records
What we don't do (use your bookkeeper or accountant)
- Day-to-day bookkeeping and data entry
- BAS, GST and tax returns
- Payroll processing and super
- Year-end accounts and tax advice
- Selling Xero or MYOB subscriptions
We are not bookkeepers, accountants or a software reseller. We can work alongside your bookkeeper, accountant or MYOB or Xero partner, and agree every accounting decision with them.
What Our Xero and MYOB Consultants Help With
Six kinds of job, often combined in one project.
Choosing Xero or MYOB
Migrations between systems
Integrations with your other systems
Reporting and dashboards
Multi-entity setups
Fixing broken integrations
Moving the other way, or from older software? See Xero to MYOB migration, Reckon or QuickBooks to Xero and MYOB API integration.
Who This Is For
- You run on Xero or MYOB plus other systems and spreadsheets
- Someone re-keys sales, purchases or payments between systems every week
- You are moving between Xero and MYOB (or off Reckon or QuickBooks) and have history, jobs, tracking or several entities to bring across
- You can’t get one clear picture of the numbers without someone building a spreadsheet
- An integration or app was set up years ago and nobody trusts it any more
When You Don't Need Us
Day-to-day bookkeeping, BAS or payroll
Use your bookkeeper or accountant. That is their job, and they will do it better and cheaper than a systems consultant.
A simple, one-off move
If you have one small company file, a tidy chart of accounts and only need opening balances and open invoices brought across, check what conversion help the software you are moving to offers, or ask your bookkeeper to do the import. That is usually the cheaper route.
A marketplace app already does it
If an app in the Xero or MYOB marketplace connects your system and follows your rules, use it. Someone else maintains it. We will tell you if that is the case.
Learning to use the software
For training on everyday Xero or MYOB features, the vendor’s own help and courses, or your bookkeeper, are the better place to start.
An Example: A Wholesaler Moving From MYOB to Xero
This is a hypothetical example, but a common pattern. Say you run a wholesale business on MYOB AccountRight. Orders come in through a separate ordering system, stock is tracked in a spreadsheet, and someone keys each day's invoices into MYOB. You have two companies, one that buys and one that sells, and the owner waits for the bookkeeper to pull a combined profit and loss together each month.
Before: invoices are re-keyed, customer details differ between systems, intercompany charges are done by hand, and nobody is sure the stock value in the accounts is right. You have decided to move to Xero, but the conversion offered for a simple file won't bring across the history, tracking and second company the way you need.
What we would do: agree the new chart of accounts and tracking with your accountant; move both companies to Xero with balances and open items checked against MYOB; connect the ordering system so invoices and payments flow into Xero automatically; set up the intercompany charges so they are posted the same way every time; and build a combined report across both companies.
After: nobody re-keys invoices, customers match across systems, the bookkeeper spends their time checking rather than typing, and the owner sees both companies together without waiting for a spreadsheet. The same pattern works the other way, from Xero to MYOB, and for builders and manufacturers with job or production systems.
How an Engagement Works
From a first conversation to something that keeps working after we hand it over.
Free initial chat
A no-obligation conversation about what is going wrong or what you want to change. We ask which systems you use, who touches the numbers and what a good result looks like. If an app, your bookkeeper or a vendor service will do the job, we say so.
Scope it
We look at your current setup: the company file, the other systems, the reports you rely on. We agree with you and your bookkeeper or accountant what moves, what connects and which system owns each type of record.
Fixed quote
You get a written scope, a fixed price and a timeline. No hourly meter running. If the scope changes, we agree the change before doing the work.
Do the work
We build, migrate or fix it, and test with your real data. For a migration that means checking balances and open items against the old system before you switch. For an integration, running it alongside your current process until the numbers match.
Handover and support
Your team and your bookkeeper get plain-English notes on how it works and what to watch. You own any code. We can keep looking after it, or hand it to whoever you choose.
What we need from you
- Admin access to Xero or MYOB, and to the other systems involved
- Someone who knows how orders, jobs or purchases really flow through the business
- Time from your bookkeeper or accountant to agree the mapping and check results
- A decision-maker for the questions only the business can answer
Who Does the Work
Kenomont is a business systems consultancy founded by Aaron Chambers, with more than 20 years of experience building and connecting business systems. We are based on the Gold Coast and work with businesses anywhere in Australia remotely, so where you are doesn't matter. We travel when a project genuinely needs it.
Our longest-running work includes a forestry export and port management system used by Australian forestry companies since 2012, receiving ticket data from the weighbridge system, and a purchase order approval system for a large retirement living provider since 2014. Both are business systems that have to keep the numbers right year after year, which is the same discipline Xero and MYOB work needs.
Cost and Timing
Costs vary widely depending on the size of the business, how many systems are involved and how much needs to be custom-built, so we scope every project first and give you a fixed quote after a free initial chat.
The main things that drive cost: how many systems connect to the accounts, how many companies are involved, how much history you want brought across, how messy the current data is, and how many accounting rules (tax codes, tracking, approvals) the data has to follow.
Not sure what to fix first? Our $5,000 Process & Systems Audit maps how your processes and systems fit together and gives you a written report on what to fix and in what order.
The Technical Side
For whoever looks after your systems. Connecting two systems is the easy part; keeping the numbers right for years is the real work.
Official APIs only
Integrations use the Xero API and the MYOB Business and AccountRight APIs through authorised connections, with token refresh, rate-limit handling and retries built in. Both vendors limit how many calls you can make, so syncs are batched to stay well inside those limits as volumes grow.
Safe to re-run
Every record we send carries a reference back to its source, so re-running a sync updates rather than duplicates, and a failed run can simply be run again.
Problems are visible
Logging, alerts for failed records and a reconciliation check that compares totals between systems, so differences are caught early rather than at month end.
Migrations are checked, not assumed
Chart of accounts, tax codes and tracking are mapped first. Trial balance, aged receivables and payables, and bank balances are compared between old and new files at the conversion date, and every difference is explained before go-live.
Where it runs
Usually a small cloud service that you own, or inside an existing system if it has room. You get the code and documentation, so you are not locked in.
What integrations can sync, in either direction
Sales
Purchases
Contacts
Ledger
Items & stock
Reporting
Xero and MYOB Consultant FAQs
Need a Xero or MYOB Consultant?
Start with a free initial chat. We'll tell you honestly whether you need us, or whether your bookkeeper, an existing app or the software vendor can do the job more cheaply.
Choosing new software? We'll check the vendor's integration and data claims against your systems before you sign. What to ask
Free initial chat. No sales pressure - if we're not the right fit, we'll say so.
Prefer to talk? Call 1300 470 091
Got a spec or files? Email [email protected]
Part of our guide: Xero & MYOB Guide
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