Systems Integration Services
A systems integration company for Australian businesses: we connect simPRO, AroFlo, ServiceM8, Cin7, HubSpot, Pipedrive and your other systems to Xero, MYOB and each other
- 20+ years connecting business systems
- Works with Xero, MYOB and the systems you already use
- Fixed quote after a free chat
Connect Your Systems, Enter Data Once
Why integrate? Most businesses run a handful of systems alongside Xero or MYOB: job management, CRM, payroll and rostering, inventory. Someone ends up re-keying between them. As a systems integration company, we connect them using the official links each system provides, so data is entered once and lands correctly, with an alert when something fails. If a ready-made connector already does the job, we'll tell you. If not, you get an integration specialist who looks at how all your systems fit together, not just one app.
What you get: less typing, fewer errors, and one set of numbers that the office, sales and your accountant all trust. Our API integration services cover the whole job: we design it, build it and look after it.
When Your Systems Don't Talk
The problems we hear about most often
Typing It In Twice
Numbers That Don’t Match
Apps That Half Work
Nobody Knows It Failed
What We Connect
We connect these systems to Xero, MYOB and each other. If yours isn't listed, ask: most business software can be connected.
Job & Field Systems
Quotes, jobs, invoices, purchase orders and job costs go across to your accounts without re-keying.
- simPRO
- AroFlo
- ServiceM8
- Other job management systems
What moves: Invoices, supplier bills, job costs, payments
CRM
Won deals become customers and invoices. Payment status shows up in the CRM so sales can see who has paid.
- HubSpot
- Salesforce
- Pipedrive
- Other CRMs
What moves: Customers, deals, invoices, payment status
Payroll & Rostering
Approved timesheets flow to payroll, and wages are coded to the right jobs or departments in your accounts.
- Employment Hero
- Deputy
- Tanda
- KeyPay
What moves: Staff, timesheets, pay runs, wage costs
Stock & Orders
Sales orders, purchase orders and stock values stay in step with your accounts and your online store.
- Cin7
- Unleashed
- Online stores
- Supplier systems
What moves: Orders, bills, stock on hand, cost of sales
Integrations by System
Looking for a particular system's API? Here is how we use the ones we're asked about most.
simPRO API integration
simPRO’s own accounting link covers the basics. Where you need job costs, cost centres or several companies handled your way, we build on the simPRO API to send invoices, supplier bills and job costs to Xero or MYOB.
AroFlo API integration
AroFlo links to Xero and MYOB out of the box. We use the AroFlo API for the rest: timesheets to payroll, job data into reporting, or a connection to a system AroFlo doesn’t link to.
ServiceM8 API integration
ServiceM8 connects to the main accounting systems already. We build on its API and webhooks when jobs, materials or staff hours need to reach another system, or arrive coded the way your accountant wants.
Cin7 API integration
Cin7 Core and Cin7 Omni each have their own API. We use them to keep orders, stock and cost of sales in step with Xero or MYOB, your online store and your suppliers’ systems. Landed costs and stock.
Pipedrive integration
Won deals in Pipedrive become customers and invoices in Xero or MYOB, and payment status comes back to Pipedrive so sales can see who has paid.
HubSpot to MYOB or Xero
Ready-made apps cover some HubSpot connections, and we’ll tell you if one fits. Where it doesn’t, we connect HubSpot to MYOB or Xero through both systems’ APIs. More on HubSpot and MYOB.
HubSpot to Xero or NetSuite
Deals, customers and invoices kept in step between HubSpot and Xero, or HubSpot and NetSuite, so sales and accounts work from the same customer list. More on HubSpot and Xero.
Salesforce to Xero or MYOB
Closed opportunities become invoices, and payment status flows back to Salesforce, without anyone retyping customer details. More on Salesforce and Xero.
Procore to Xero or MYOB
Commitments, subcontractor invoices and progress claims from Procore reach the accounts coded to the right job and cost code. More on Procore integration.
Power BI with Xero or MYOB
Accounts data pulled into Power BI alongside job, stock or CRM data, refreshed automatically, so reports stop being built by hand each month. More on Power BI reporting.
Reckon or QuickBooks to Xero
Moving off Reckon or QuickBooks? We move the history, contacts and open balances across and check the numbers match before you switch. More on Reckon and QuickBooks migration.
Common Connections
Examples:
- simPRO ↔ Xero or MYOB
- AroFlo ↔ Xero or MYOB
- ServiceM8 ↔ Xero
- Job system ↔ payroll for timesheets
What you get:
Invoices go out when the job is done, and job costs and wages line up with the accounts.
Examples:
- HubSpot ↔ Xero
- Salesforce ↔ MYOB
- Pipedrive ↔ Xero
- CRM ↔ job or project system
What you get:
Customer details are entered once, and sales can see what has been invoiced and paid.
Examples:
- Deputy ↔ Employment Hero
- Tanda ↔ KeyPay
- Employment Hero ↔ Xero or MYOB
- Rostering ↔ job system
What you get:
Timesheets are approved once and paid correctly, with wage costs landing against the right jobs.
Examples:
- Cin7 ↔ Xero
- Unleashed ↔ Xero
- Stock system ↔ online store
- Stock system ↔ supplier orders
What you get:
Stock and cost of sales match the accounts, and orders aren’t retyped between systems.
Examples:
- Xero ↔ MYOB (group companies)
- Accounts ↔ reporting dashboards
- Accounts ↔ approval workflows
- Bank feeds and payment systems
What you get:
One set of numbers everyone trusts, without copying figures into spreadsheets.
Ready-made App or Custom Integration?
We'll recommend the simplest option that does the job, even if that means we build nothing.
Ready-made App
Many systems have an app or built-in connector for Xero or MYOB. If one does the job, use it.
Good:
- Quick to set up
- Supported by the software company
- Usually the cheapest start
Watch out for:
- Only does what it was built to do
- May not handle your jobs or tracking
- Hard to change
Best for: Simple, common setups
Connector Tools
Tools like Zapier or Make join systems with simple “when this happens, do that” rules.
Good:
- Fast for simple tasks
- Many systems supported
- Easy to adjust
Watch out for:
- Monthly fees add up
- Struggles with complex rules
- Easy to break without noticing
Best for: Small, simple hand-offs between systems
Custom Integration
We build the connection to match how your business works, using each system’s official connection.
Good:
- Handles your rules and coding
- Checks and alerts built in
- Changes as you change
Watch out for:
- Costs more up front
- Needs looking after
- Takes longer to build
Best for: When the app does only half the job
A Mix
Use ready-made apps where they work and build custom only for the gaps. This is often where we land.
Good:
- Pay for custom work only where needed
- Uses what you already have
- Grows with you
Watch out for:
- More than one thing to look after
- Needs clear ownership
- Needs good notes
Best for: Most businesses with three or more systems
Examples by Type of Business
Typical systems:
- simPRO, AroFlo or ServiceM8
- Xero or MYOB
- Deputy or Employment Hero
What we connect:
- Invoices and bills to the accounts
- Timesheets to payroll
- Wages coded to jobs
What you get:
Jobs invoiced sooner, job profit you can believe, and no double entry for the office.
Typical systems:
- Cin7 or Unleashed
- Online store
- Xero or MYOB
What we connect:
- Orders between store and stock system
- Stock values to the accounts
- Supplier bills from purchase orders
What you get:
Stock and accounts agree, and month-end is a check rather than a clean-up.
Typical systems:
- HubSpot, Salesforce or Pipedrive
- Project or time system
- Xero or MYOB
What we connect:
- Won deals to projects
- Time to invoices
- Payment status back to the CRM
What you get:
Work is billed on time, and sales and finance look at the same numbers.
Typical systems:
- Deputy or Tanda
- Employment Hero or KeyPay
- Xero or MYOB
What we connect:
- Rosters to timesheets
- Timesheets to pay runs
- Wage costs by site to the accounts
What you get:
Payroll is right first time, and wage costs show by site or department.
The Technical Side
For whoever looks after your systems: how we build integrations so they keep working.
Official connections only
We use each system’s published API (its official way for other software to connect). No screen-scraping, so updates to the software don’t quietly break things.
Sign-in and access
Access is granted through each vendor’s own sign-in (usually OAuth), limited to what the integration needs, and can be withdrawn by you at any time.
Mapping agreed up front
Accounts, tax codes, tracking categories, jobs and items are mapped between systems and agreed with you and your accountant before go-live.
No duplicates
Each record carries a reference to where it came from, so re-running a sync updates records instead of creating copies.
Errors are caught
When a system rejects something, it’s logged, retried where safe, and sent to a named person to fix. Nothing is silently dropped.
Written down
You get plain-English notes on what moves where and when, so the integration is not a black box.
More detail for specific systems: Xero API integration, MYOB API integration and how we run integration projects.
Plain-Speaking, Practical Help
We're a small consultancy with over 20 years of experience connecting business systems. We'll tell you honestly whether you need us. Start with a free initial chat and get a fixed quote.
Need Your Systems Talking to Each Other?
Tell us which systems you use and where people re-key data between them. We'll tell you whether a ready-made app will do, or what a custom integration involves.
Choosing new software? We'll check the vendor's integration and data claims against your systems before you sign. What to ask
Free initial chat. No sales pressure - if we're not the right fit, we'll say so.
Prefer to talk? Call 1300 470 091
Got a spec or files? Email [email protected]