System Integration Services in Australia

Systems integration services and API integration specialists who connect your CRM, job, payroll, stock and accounting systems to each other, so information is entered once.

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Not ready to talk? Try the free Admin Time Count to see where your team's hours go.

Want it measured first? Our $5,000 Process & Systems Audit gives you a map of where work and data get stuck, a measured baseline and a written plan. About the audit

Start with a free 30-minute chatNo obligation. We reply within one business day, with an honest answer even if we're not the right fit.

Book a free 30-minute chat 1300 470 091

Not ready to talk? Try the free Admin Time Count to see where your team's hours go.

Want it measured first? Our $5,000 Process & Systems Audit gives you a map of where work and data get stuck, a measured baseline and a written plan. About the audit

Jump to: CRM to your accounts · simPRO, ServiceM8, Cin7 and other systems · Systems integration services · Questions

What we do for clients

Running client systems since 2005We build business systems and keep them running, for clients who have stayed with us for years.

Connecting the systems you already useCRM, job, estimating, stock and accounting systems linked up, so information is entered once.

Approvals and workflows that run themselvesPurchase orders, quotes and invoices go to the right person, with reminders and a record of who approved what.

Custom software where nothing else fitsWhen off-the-shelf software doesn’t fit how a business works, we build what’s needed and connect it to the rest.

See our case studies

Connecting job, CRM, payroll, stock and accounting systems

Connect Your Systems, Enter Data Once

When you hire us for systems integration, you get one integration specialist who looks at all your systems together, then designs, builds and looks after the connections between them. Quotes in your CRM become invoices in your accounting software (such as Xero or MYOB), jobs and costs from simPRO or ServiceM8 reach the accounts, timesheets reach payroll, and stock in Cin7 or Unleashed matches the books. Each connection uses the official link the software provides, and someone is alerted if anything fails.

If the vendor's built-in connector already does the job, we'll tell you and you won't need us. If it only does half, we build the rest. The result: less typing, fewer errors, and one set of numbers that the office, sales and your accountant all trust.

See what we fix

When Your Systems Don't Talk

The problems we hear about most often

🏗️

Typing It In Twice

A job is invoiced in one system, then someone types the same invoice into Xero or MYOB by hand, every week.

Time lost to re-keying

📋

Numbers That Don’t Match

The CRM, the job system and the accounts each say something different, and nobody is sure which one is right.

Errors and rework

🔗

Apps That Half Work

A ready-made connector moves some of the data, but not the jobs, tracking categories or tax codes you actually use.

Manual fixes after every sync

⚡

Nobody Knows It Failed

A sync stops working and nobody notices until month-end, a supplier calls, or a pay run is wrong.

Surprises at the worst time

CRM to Xero or MYOB Integration

HubSpot, Salesforce, Pipedrive or Zoho connected to your accounts, so sales and finance work from the same customer list.

What changes for your team

Quotes become invoices: a won deal or accepted quote creates the invoice in Xero or MYOB, with the right lines and tax
Customers stay in sync both ways: a new customer or changed address is entered once, not in two places
Sales can see who has paid: invoice and payment status shows on the deal or company record
Duplicates are caught: the integration matches existing customers instead of creating a second copy

When the connector falls short

HubSpot, Salesforce and Pipedrive all have ready-made apps for Xero, and some for MYOB. For simple invoicing they are often enough, and we'll tell you if yours is one of those cases.

They tend to fall short when an invoice needs tracking categories or job codes, when one deal becomes several invoices or a job in another system, when you run more than one company, or when you're on MYOB and the app only supports Xero. That's the part we build.

HubSpot to Xero or MYOB

A won deal creates the customer and the invoice in Xero or MYOB, with the right items, tax codes and tracking. Payment status comes back to HubSpot so sales can see who has paid before they chase the next order. HubSpot and Xero in detail.

HubSpot MYOB integration

There are fewer ready-made options for HubSpot and MYOB than for Xero. We connect HubSpot to MYOB through both systems’ official connections, so quotes become invoices without retyping. HubSpot and MYOB in detail.

Salesforce to Xero or MYOB

Closed opportunities become invoices, accounts in Salesforce match customers in the accounts, and payment status flows back, so nobody keeps a spreadsheet of who owes what. Salesforce and Xero in detail.

Salesforce MYOB integration

The same job for businesses on MYOB: customers, quotes and invoices kept in step between Salesforce and MYOB, coded the way your accountant wants. Salesforce and MYOB in detail.

Pipedrive integration

Pipedrive’s own Xero link is fine for simple invoicing. When you need deals to create jobs as well as invoices, products priced from your price list, or MYOB instead of Xero, we build the connection on the Pipedrive API.

Zoho CRM integration

Zoho CRM works most easily with Zoho’s own accounting app. If your accounts are in Xero or MYOB, we connect Zoho to them so customers and invoices stay in sync and sales see payment status in Zoho.

simPRO, ServiceM8, Cin7 and Other System APIs

Job, payroll and stock systems connected to your accounts and to each other. Most of these have a built-in accounting link; we cover what it doesn't.

simPRO API integration

simPRO’s own accounting link covers the basics. Where you need job costs, cost centres or several companies handled your way, we build on the simPRO API so invoices, supplier bills and job costs reach Xero or MYOB coded to the right job.

AroFlo API integration

AroFlo links to Xero and MYOB out of the box. We use the AroFlo API for the rest: timesheets to payroll, job data into reporting, or a connection to a system AroFlo doesn’t link to.

ServiceM8 API integration

ServiceM8 already connects to the main accounting systems. We build on its API when jobs, materials or staff hours need to reach another system, or arrive coded the way your accountant wants.

Cin7 and Unleashed integration

Cin7 Core, Cin7 Omni and Unleashed each have their own API. We use them so orders, stock on hand and cost of sales match the accounts, your online store and your suppliers’ systems. Landed costs and stock.

Deputy and Employment Hero API

Approved timesheets in Deputy reach payroll in Employment Hero, and wage costs land in Xero or MYOB against the right job, site or department, so payroll is right first time.

WorkflowMax integration

WorkflowMax (now WorkflowMax by BlueRock) handles jobs, time and quotes for many service businesses. We connect it to your CRM, payroll or reporting where its standard links stop.

Procore to Xero or MYOB

Commitments, subcontractor invoices and progress claims from Procore reach the accounts coded to the right job and cost code. More on Procore integration.

Also related: Power BI reporting with Xero or MYOB and moving from Reckon or QuickBooks to Xero. If your system isn't listed, ask: most business software can be connected.

Systems Integration Services: What You Get

Whether you call it software integration, data integration or custom API development, the job is the same: make your systems agree without anyone retyping.

What we deliver

A short plan in plain English: which systems connect, what moves, in which direction and how often
A mapping of accounts, tax codes, tracking categories, items and jobs, agreed with you and your accountant before anything goes live
The integration itself, built on each vendor’s official connection
Testing with your real data, side by side with the way you do it today, until the numbers agree
Alerts to a named person when something fails, with a clear reason and what to do
Written notes on how it works, and support afterwards if you want it

Who this is for

You have three or more systems around Xero or MYOB
Someone in the office re-keys invoices, customers, timesheets or orders every week
You tried a ready-made connector and it only does half the job
Your managers can’t get one picture of the numbers without a spreadsheet

When you don't need us

The vendor’s built-in connector or a marketplace app already moves what you need: use it, and we’ll say so
It’s one simple hand-off, like a new form entry becoming a contact: a tool like Zapier is cheaper
The real problem is the software itself, not the connection: you may need a different system first

How an Integration Project Works

From the first chat to a connection your team can rely on.

1. Free chat

Tell us which systems you use and where things get typed twice. We’ll say whether a ready-made app will do, or what a custom integration involves.

2. Scoping

We look at the systems, sample data and the way your team works today, and write down what will move where.

3. Fixed quote

You get a fixed price and a plan before any build starts. No hourly meter running.

4. Build and test

We build against test accounts where the vendor offers them, then run alongside your current process until the results agree.

5. Go-live and support

We switch it on, watch the first runs closely and hand over the notes. Ongoing support is available if you want it.

What we need from you: someone who knows how the work flows today, admin access to each system, and a little of your accountant's or bookkeeper's time to agree how things are coded.

An Example: A Trades Business With Four Systems

This is a made-up example to show how it works. Say a commercial electrical contractor uses HubSpot for quotes, simPRO for jobs, Deputy for timesheets, Employment Hero for payroll and Xero for the accounts.

Before: when a quote is accepted, someone retypes the customer and the quote into simPRO. Finished jobs are invoiced from simPRO, but supplier bills are entered into Xero by hand and often miss the job code. Timesheets are exported from Deputy and tidied up in a spreadsheet before payroll. Nobody in sales knows which customers are overdue, and job profit is only known weeks after the work is done.

After: an accepted quote in HubSpot creates the customer and job in simPRO. simPRO's own Xero link handles the invoices, because it already did that well. A custom piece sends supplier bills and job costs across with the right job code, approved Deputy timesheets reach Employment Hero, and wage costs land against each job in Xero. Payment status shows in HubSpot. When something fails, the office manager gets an email saying what and why.

Who Does the Work

Kenomont is a business systems consultancy founded by Aaron Chambers, with over 20 years building business systems and integrations. You work directly with the people doing the work, not an account manager.

That experience includes a forestry export and woodchip port management system we have run since 2012, with weighbridge ticket data flowing in from the weighbridge system since 2015, and a purchase order approval system for a large retirement living provider. We work with businesses across Australia remotely and travel when a project needs it.

Cost and Timing

Costs vary with how many systems are involved, how much data moves and how many business rules the integration has to follow. We scope every project and give you a fixed quote after a free initial chat, with a timeline.

Not sure what to fix first? The $5,000 Process & Systems Audit maps your processes and systems and gives you a written report on what to connect, change or leave alone.

The Technical Side

For whoever looks after your systems: how we build integrations so they keep working.

Official connections only

We use each system’s published API (its official way for other software to connect). No screen-scraping, so updates to the software don’t quietly break things.

Sign-in and access

Access is granted through each vendor’s own sign-in (usually OAuth), limited to what the integration needs, and can be withdrawn by you at any time.

Events or scheduled runs

Where a system can send a notice when something changes (a webhook), we use it so data moves within moments. Otherwise the integration checks for changes on a schedule you agree.

No duplicates

Each record carries a reference to where it came from, so re-running a sync updates records instead of creating copies.

Errors are caught

When a system rejects something, it’s logged, retried where safe, and sent to a named person to fix. Nothing is silently dropped.

Vendor limits and changes

We work within each vendor’s request limits and watch their published API change notices, so version changes are planned for rather than discovered.

More detail for specific systems: Xero API integration, MYOB API integration and how we run integration projects.

Systems Integration FAQs

It depends on how many systems are involved, how much data moves and how many business rules the integration has to follow. We scope every project and give you a fixed quote after a free initial chat. If you are not yet sure what needs fixing, our $5,000 Process & Systems Audit maps your processes and systems and gives you a written report first.

A single connection with clear rules is a much smaller job than linking a CRM, a job system, payroll and the accounts together. You get a timeline with the fixed quote, and it includes time to run alongside your current process before go-live.

No. We design, build and look after the integration. We need someone who knows how the work flows today, admin access to each system, and a little of your accountant’s or bookkeeper’s time to agree the coding. If you do have an IT person, we hand them the notes.

Usually, yes. Most business software, including HubSpot, Salesforce, Pipedrive, Zoho, simPRO, AroFlo, ServiceM8, WorkflowMax, Procore, Cin7, Unleashed, Deputy, Employment Hero, Xero and MYOB, has an official way for other software to connect. We check what your plan level allows during scoping, because some vendors limit access on lower plans.

If it moves what you need, coded the way you need, yes. We will tell you in the free chat. We build custom only for the gaps, such as job costing, tracking categories, several companies or a system the connector doesn’t cover.

Vendors normally announce changes ahead of time. We watch those notices for the systems we have connected and plan the update. If you have a support arrangement with us, keeping the integration working through those changes is part of it.

Yes, and we prefer to. Your accountant or bookkeeper agrees how invoices, bills and wages should be coded before go-live, and checks the first results. We can work alongside your Xero or MYOB partner too.

Plain-Speaking, Practical Help

We're a consultancy with over 20 years of experience connecting business systems. We'll tell you honestly whether you need us. Start with a free initial chat and get a fixed quote.

Talk to Us

Need Your Systems Talking to Each Other?

Tell us which systems you use and where people re-key data between them. We'll tell you whether a ready-made app will do, or what a custom integration involves.

What happens next

We read your message and reply within one business day.
If it helps, we book a free chat (usually 30 minutes) about your systems and what you're trying to fix.
You get an honest view: whether we can help, roughly what's involved, or who'd be a better fit.

Choosing new software? We'll check the vendor's integration and data claims against your systems before you sign. What to ask

Free initial chat. No sales pressure - if we're not the right fit, we'll say so.

Prefer to talk? Call 1300 470 091

Got a spec or files? Email [email protected]