EDI Integration Services
Connect your EDI orders, invoices and advance shipping notices to the systems that actually run your warehouse and accounts
- 20+ years connecting business systems
- Works with the accounting, job and CRM systems you already use
- Fixed quote after a free chat
Monday morning. Overnight, a major supermarket chain has dropped forty purchase orders into your EDI mailbox. Your warehouse coordinator opens the portal, prints each one, and starts keying them into your inventory system line by line. By ten o'clock she's still typing. By lunchtime someone will notice that three orders have the wrong product code because the retailer uses a different item number to yours, and the pick will be short.
That is the gap between having an EDI provider and having EDI integration. The provider runs the mailbox and translates the message format. But the orders still need to reach your ERP, your inventory system and your accounting software as real sales orders, with your product codes, your pricing and your tax rules. That last stretch is where businesses get stuck, and it is what we fix.
Kenomont builds the connection between your EDI mailbox and your business systems, so orders arrive as sales orders ready to pick, ASNs go back when goods are despatched, and invoices land in the accounts without anyone retyping. We work with whatever EDI provider you already use. We do not sell EDI subscriptions.
Signs Your EDI Is Only Half Connected
- Someone retypes EDI orders from a portal or PDF into your inventory or ERP system every morning
- ASNs are built by hand in a spreadsheet, with carton labels printed separately
- An order comes through with a product code your system does not recognise, and nobody notices until the pick is wrong
- Invoice amounts in your accounting software do not match what was sent via EDI, and the retailer short-pays
- Onboarding a new trading partner takes weeks of back-and-forth on mapping and testing
- Your EDI provider delivers the messages, but the orders still sit in a folder waiting for someone to process them
Who Needs EDI Integration
If a retailer or distributor requires EDI and you are still retyping orders, this is for you.
Wholesalers and distributors
Food and beverage manufacturers
Manufacturers supplying to distributors
Businesses onboarding their first EDI partner
What Moves Through EDI
The common EDI document types and what they become in your systems.
Purchase orders (850 / ORDERS)
The retailer sends an order. It lands in your system as a sales order with the right products, quantities and prices, ready to pick.
Advance shipping notices (856 / DESADV)
You ship the goods. The ASN goes back to the retailer with carton and pallet details so their warehouse knows what is arriving.
Invoices (810 / INVOIC)
The invoice is generated from the despatch, sent via EDI, and the same figures land in your accounting software.
Price catalogues and inventory updates
Product data and available-to-sell quantities flow to the trading partner so their system shows what you can supply.
EDI Provider vs EDI Integrator
Your EDI provider (sometimes called a VAN or value-added network) runs the connection between you and your trading partners. They translate the message formats, make sure the documents arrive, and handle the network side. SPS Commerce, MessageXchange, Edisphere and TradingPartners are examples. That subscription is the plumbing.
An EDI integrator connects that plumbing to your actual business. We take the purchase order that arrives in your mailbox and turn it into a sales order in your inventory system, with your product codes, your pricing and your tax rules. When you despatch, we generate the ASN from your pick data and send it back. When you invoice, the figures land in your accounting software and the EDI invoice goes to the retailer.
Some EDI providers offer integration as well. If theirs works for your systems and does what you need, use it. We build the connection when their integration does not reach your ERP, when the mapping is more complex than their standard templates handle, or when you need one integration that covers several trading partners with different requirements.
How We Set Up EDI Integration
We run the new process alongside your current one until the numbers match.
Map your current process
We look at which trading partners send what, where orders land today, and which steps involve retyping or spreadsheets.
Connect the EDI mailbox to your systems
Orders from your EDI provider flow into your ERP or inventory system as sales orders, with products, quantities and prices matched to your item codes.
Set up the outbound documents
ASNs and invoices are generated from your despatch and billing data and sent back through your EDI provider, formatted the way each trading partner requires.
Build the exception handling
Orders with unknown products, price mismatches or unusual quantities are flagged for a person to check, not silently processed.
Test with each trading partner
We run compliance testing with each retailer or distributor until their system accepts the documents without errors.
Go live alongside your current process
We run both methods in parallel until you are confident the numbers match, then switch over.
When You Probably Don't Need Us
Your EDI provider's built-in integration works. If your provider offers a connector to your ERP or inventory system and it handles your product mapping, pricing and ASN requirements, use it. We will say so in the free initial chat.
You have one trading partner and a handful of orders a week. Retyping five orders takes ten minutes. An integration project would cost more than it saves. At that scale, EDI is worth having for the trading relationship, but the integration can wait until volumes grow.
You are shopping for an EDI provider. We do not sell EDI subscriptions. We can advise on what matters for integration, but choosing and subscribing to a VAN is a separate decision.
Cost and Timing
Costs depend on how many trading partners you have, how many document types you exchange, and how your ERP or inventory system handles orders. We scope every project and give you a fixed quote after a free initial chat.
Not sure where to start? The $5,000 Process & Systems Audit maps your current order-to-invoice process and shows where EDI integration would make the biggest difference.
Who Does the Work
Kenomont is a business systems consultancy with over 20 years building integrations between business systems. You work directly with the people building the connection, not through a help desk.
We work with businesses across Australia remotely and travel when a project needs it.
The Technical Side
For whoever looks after your systems.
We connect to your EDI provider's mailbox or API (AS2, SFTP, or a web API, depending on the provider) and to your ERP or inventory system's published API. Inbound documents are parsed, validated against your item master and price lists, and posted as sales orders. Outbound documents (ASNs, invoices, catalogues) are generated from your system's data, formatted to the trading partner's specification, and sent back through the EDI provider.
Product mapping is handled per trading partner: their item codes are matched to yours, with a lookup table that flags new or unrecognised items for review. Price validation catches mismatches before an order is confirmed. ASN data (SSCC codes, carton counts, weight) is built from your despatch records so the retailer's warehouse management system can receive against it.
Errors and rejections are logged and sent to a named person, with the reason and the original document. Nothing is silently dropped or created with wrong data.
EDI Integration FAQs
Related: systems integration services, wholesale and distribution, food and beverage manufacturing, warehouse integration and EDI orders into Xero or MYOB.
Orders In, Invoices Out, Nobody Retyping
We connect your EDI mailbox to your business systems so orders flow through to despatch and invoicing without the manual steps. Start with a free chat about your trading partners and the systems you use.
Which Trading Partners Do You Deal With?
Tell us which trading partners send you EDI orders, which systems you use for inventory and accounting, and where the manual steps are today.
Choosing new software? We'll check the vendor's integration and data claims against your systems before you sign. What to ask
Free initial chat. No sales pressure - if we're not the right fit, we'll say so.
Prefer to talk? Call 1300 470 091
Got a spec or files? Email [email protected]