Warehouse Integration Solutions
Orders retyped into the warehouse system and stock that never matches the accounts? We connect them so orders and stock move on their own.
Most warehouses run on several systems: one for picking and packing, Xero, MYOB or a larger business system for the accounts, Shopify or another store for online orders, carrier software for labels, and maybe an outside warehouse. Each works well on its own. The trouble is the retyping and file uploads needed to keep them in step, and the stock counts that drift apart anyway.
We connect these systems so orders reach the warehouse automatically, stock updates everywhere when goods move, and tracking numbers go back to the order. You get fewer errors, stock figures you can trust in every system, and staff time back from data entry.
What Changes When Your Warehouse Systems Are Connected
| Area | Without Integration | With Integration |
|---|---|---|
| Orders | Orders are retyped from the accounts or online store into the warehouse system, which is slow and error-prone. | Orders reach the warehouse automatically, ready to pick, with no retyping. |
| Stock counts | The warehouse and the accounts show different numbers, and files are uploaded daily to catch up. | Stock movements in the warehouse update the accounts as they happen, so the figures can be trusted. |
| Overselling | The online store shows stock that's already been picked for another order, leading to backorders and complaints. | The store shows only stock that's free to sell, kept up to date, so nothing is oversold. |
| Tracking | Tracking numbers are copied from the carrier system by hand, so customer emails go out late. | Tracking numbers update the order automatically, and the customer is told straight away. |
| Several sales channels | Each channel has its own process, and staff check several systems to find an order. | Trade, online and marketplace orders all in the warehouse system, picked the same way. |
| Reports | Figures are exported from the warehouse system, pasted into Excel and matched against the accounts by hand. | Reports that refresh themselves from the warehouse and the accounts. |
In short: integration takes away the weekly grind of retyping, cuts shipping errors and keeps stock figures right in every system. Whether it pays for itself comes down to the staff time and errors it saves you.
What We Usually Connect
1. Warehouse ↔ Accounts or Business System
What moves: Sales orders and purchase orders go to the warehouse to be picked or received. Stock movements in the warehouse update the accounts as they happen. The accounts keep the stock value; the warehouse system keeps the shelf-level detail.
What you get: Stock value you can trust, orders that reach the warehouse without retyping, and far less reconciling at month-end.
The starting point for most warehouses
2. Warehouse ↔ Online Store
What moves: Orders from Shopify, WooCommerce or Magento become picks in the warehouse system. Stock that’s free to sell goes back to the store. When the order ships, the store updates and the customer gets an email.
What you get: No overselling, faster dispatch and customers kept informed without anyone sending emails by hand.
For businesses selling online as well as to trade customers
3. Warehouse ↔ Shipping Carriers
What moves: Order details go to the carrier (Australia Post, StarTrack, TNT) to print the label. The tracking number comes back and is added to the order in your other systems automatically.
What you get: Labels printed at the packing bench, the best carrier rate picked automatically, and tracking details passed on without retyping.
Less time per parcel at the packing bench
4. Warehouse ↔ Outside Warehouse (3PL)
What moves: Orders meant for an outside warehouse (third-party logistics, or 3PL) are sent to them electronically. Their stock levels and dispatch confirmations come back to your systems.
What you get: You can see stock in your own and outside warehouses in one place, and orders go to the right one automatically.
Common for businesses using an interstate 3PL
5. Warehouse ↔ Production Floor
What moves: Raw materials picked for production are recorded in the warehouse system. Finished goods coming off the line are received into stock and become available to sell. Work in progress is tracked between the two.
What you get: Materials allocated correctly, finished goods available to sell sooner, and fewer gaps between what production and the warehouse think they have.
For manufacturers with their own warehouse
6. Warehouse ↔ Reports
What moves: Warehouse figures such as picks per hour, time from order to dispatch, stock turnover and space used flow into your reporting, alongside the financial numbers.
What you get: Key warehouse numbers on one screen, so you can see where the hold-ups are and plan staff and space.
Decisions based on real numbers, not guesses
Typical Projects
| Project | What's Included | Usually Suits |
|---|---|---|
| Warehouse to Accounts | Ready-made connectors (such as Cin7 to Xero, or Unleashed to MYOB) set up properly, with accounts and products matched and tested | One warehouse, one set of accounts |
| Warehouse, Accounts and Online Store | Warehouse to accounts and to Shopify or WooCommerce, with stock and orders flowing both ways | Businesses selling online and to trade |
| Several Channels | Warehouse to accounts, several online stores, carriers and an outside warehouse, with your business rules built in | Businesses selling in several places |
| Custom or Older Warehouse System | Connections built for a custom or older system, complex rules, several warehouses | Where no ready-made connector fits |
| Ongoing Support | Watching that it keeps running, fixing problems, and updating it when a system changes | Every project |
Will it pay for itself? Take the hours your team spends each week retyping orders, stock movements and tracking numbers, and multiply by what those hours cost. That's the time integration gives back, before counting fewer shipping errors and more accurate stock. Every project is different, so we look at your setup and give you a fixed quote after a free initial chat.
The Technical Side
For whoever looks after your systems:
- WMS (warehouse management system) is the operational record for bin locations, picks, packs and stock movements. The ERP or accounting system stays the financial record for stock value and ledger postings.
- Connections use each system's API where one exists, or EDI and scheduled file exchange for carriers, 3PLs and large retail customers that require it.
- Available-to-sell stock (on hand less allocated picks) is what syncs to sales channels, not on-hand stock.
- Every record carries a reference to its source so re-runs update rather than duplicate, and failures are logged and flagged to a named person.
Frequently Asked Questions
Want Your Warehouse Systems Connected?
Tell us which systems your warehouse uses and what gets retyped between them. Start with a free initial chat; if we can help, you'll get a fixed quote. If you want a deeper look first, our Process & Systems Audit gives you a written report.