Aged Care Management Systems
Purchase orders, funding and reports still chased by hand? We build and connect the business systems aged care and retirement living providers run on.
- 20+ years connecting business systems
- Works with Xero, MYOB and the systems you already use
- Fixed quote after a free chat
Back Office
The problem. Aged care and retirement living providers carry a heavy load of paperwork behind the scenes: purchase orders across facilities, funding and fees to reconcile, rosters to turn into pay, and reports for government and the board. When the systems involved don't talk to each other, staff fill the gaps by hand. We build and connect the aged care management systems that sit behind it: purchasing and approvals, finance, payroll links and reporting. You get less double handling, numbers you can trust, and more staff time for residents.
What Providers Tell Us
The back-office problems that take time away from residents
Funding Reconciled by Hand
Purchasing Across Facilities
Systems That Don’t Talk
Government Reporting
What We Build and Connect
Purchasing and Approvals
Purchase orders raised at each facility and approved from a phone, within set limits, then passed straight to the accounts
- Orders raised on site
- Approvals from a phone
- Spending limits by role
- Approved orders into the accounts
- Spending by facility
Connects to: Your accounting or finance system
Finance and Funding
Resident billing, funding and accommodation payments matched to the accounts automatically
- AN-ACC funding reconciliation
- Daily fee billing
- Accommodation payments (RADs and DAPs)
- Resident statements
- Month-end checks
Connects to: Your care and finance systems
Rostering to Payroll
Shifts worked flow from rostering into payroll and costs into the accounts, with qualifications checked along the way
- Timesheets from rostering
- Award rules applied
- Qualification and training records
- Agency staff costs
- Labour cost by facility
Connects to: Your rostering and payroll systems
Reporting Across Facilities
Financial and operational numbers from every facility in one set of reports, refreshed automatically
- Results by facility
- Occupancy and funding
- Quarterly financial report data
- Quality indicator data
- Board reports
Connects to: All of the above
Different Providers, Different Needs
What each type of provider usually needs
Residential Aged Care
- AN-ACC funding records
- Occupancy and bed tracking
- Resident billing
- Purchasing across sites
- Quality indicator reporting
Best For: Residential care homes
Retirement Villages
- Village finances
- Resident charges
- Maintenance requests and costs
- Purchasing and approvals
- Reports by village
Best For: Independent living and serviced apartments
Home Care Providers
- Client funding and budgets
- Care worker shifts to payroll
- Services delivered to billing
- Claims
- Reports by client and program
Best For: Providers delivering care in the home
Groups With Several Facilities
- Shared purchasing
- Results by facility
- Several companies in one view
- Head office approvals
- Board reporting
Best For: Providers running several homes or villages
Australian Aged Care Compliance
The systems we build and connect keep the records Australian providers need for AN-ACC funding, the Aged Care Quality Standards and government reporting, so the information is there when it's asked for. Clinical care and medication records stay in your care system; we connect to it rather than replace it.
- AN-ACC funding records and reconciliation
- Data for the Quarterly Financial Report
- Aged Care Quality Standards reporting support
- Incident and complaint records
- Staff qualification and training records
- Privacy (Australian Privacy Principles)
- Quality indicator data collection
- Prudential records for accommodation payments
Our Retirement Living Work
Systems we've built for providers, including one we've looked after since 2014.
Purchase Order Approval System
2014 – current
A custom purchase order and approval system for a large retirement living provider. Managers approve orders from their phones across multiple facilities, and approved orders flow straight into the accounting system.
Care Coordination Platforms
Aged care providers
Platforms that help aged care teams coordinate care: medication tracking, family portals and compliance reporting, connected to the provider’s other systems.
Industries We Serve
Want Less Paperwork Behind the Scenes?
Tell us where your team spends time chasing orders, reconciling funding or building reports. In a free initial chat we'll talk it through, and if we can help, you get a fixed quote.