Aged Care & Retirement Living
- 20+ years connecting business systems
- Works with Xero, MYOB and the systems you already use
- Fixed quote after a free chat
Overview
Why? In many aged care facilities, care records, rosters, medication, funding and finance sit in separate systems. Staff type the same details more than once, and pulling reports together for the regulator eats up admin time. We connect those systems so information is entered once and flows where it is needed. You get less paperwork, records you can rely on in an audit, and more staff time for residents.
Challenges
Complex Care Coordination
Regulatory Compliance
Staff Management & Training
Family Communication
What We Do
Resident Care Management Systems
We set up and connect your care system so care plans, medication times and health checks are all in one place, and every shift sees the same up-to-date record.
- Care plans for each resident
- Medication tracking and reminders
- Health check results recorded automatically
- Progress notes
Compliance & Quality Assurance
We set up systems that check you are meeting aged care standards as you go, produce the reports the regulator asks for, and keep you ready for an audit at every site.
- Compliance checked automatically
- Regulator reports produced for you
- Audit-ready records
- Quality tracking
Staff Scheduling & Management
We connect your rostering to your care and payroll systems, so shifts match what residents need, staff have the right qualifications, and hours flow through to pay without retyping.
- Rosters that reflect residents' needs
- Qualification and certificate tracking
- Training records
- Shift handover notes
Family Communication Portals
We connect your family portal to your care system, so families get updates about their loved one without staff writing them up twice, and private details stay private.
- Family portal linked to care records
- Care updates sent automatically
- Only the right people see each record
- Appointments kept in step
Technologies
FAQ
What aged care software systems do you integrate?
We connect resident care systems (such as iCare, Leecare and Telstra Health), medication management systems, staff rostering (Deputy, Humanforce), accounting software (MYOB, Xero) and family communication portals. The aim is that information entered once flows to the other systems, so staff are not typing the same thing twice.
How does technology help with AN-ACC compliance?
AN-ACC (the Australian National Aged Care Classification, which sets funding) needs detailed resident assessments and care records. We connect your care system to your clinical, finance and staffing systems, so the AN-ACC information is captured as part of normal daily work rather than as a separate job at the end. That helps keep your funding claims accurate and ready for an audit.
Can you help aged care facilities with the new Aged Care Act requirements?
Yes. The reforms bring new quality standards, reporting duties and resident rights. We help facilities set up and connect systems that check compliance automatically, produce the reports the regulator needs, and keep a clear record of who did what and when. That means less paperwork for your team to meet the new rules.
How much does aged care system integration cost?
It depends on how many systems are involved (care, rostering, clinical, finance, compliance), how much data needs to move, and how many of your own rules need building in. We look at the job first and give you a fixed quote after a free initial chat. If you want a deeper look first, our $5,000 Process & Systems Audit maps your current systems and gives you a written report on which connections would make the most difference.
Do you work with multi-facility aged care providers?
Yes. Single facilities benefit from connecting their systems, but providers with several sites usually gain the most: one set of reports across every site, the same care records everywhere, and compliance checked in one place.
Spending Too Long on Aged Care Admin?
Send us a message about the systems you use today and where the double handling is. In a free initial chat we will tell you plainly what could be connected, and give you a fixed quote.