Zapier Automation Consultant
Zapier or Make is often all you need. When it isn't, we'll tell you, and connect your systems properly.
- 20+ years connecting business systems
- Works with Xero, MYOB and the systems you already use
- Fixed quote after a free chat
Zapier for the Right Jobs
The honest answer: Zapier and Make are good tools, and plenty of businesses set them up themselves. For simple jobs between popular apps, they are often all you need. The trouble starts when the job grows: more volume, accounting rules, several companies, or an older system. Then Zaps start failing quietly, records go missing, and someone spends month-end finding out why. We help you work out which jobs suit Zapier and which need a proper integration, fix automations that keep breaking, and build the proper connection when it's needed.
What Zapier and Make Do Well
Simple, low-risk jobs between popular apps
Leads & CRM
- Web enquiry into your CRM
- New customer welcome email
- Deal updates to the team
Forms & Documents
- Form answers into a spreadsheet
- Files saved to the right folder
- Signed documents filed
Notifications
- Alerts to a team channel
- Reminders for follow-ups
- Daily summary emails
Simple Admin
- Low-volume invoices into Xero
- Tasks created from emails
- Calendar bookings logged
How We Help
Reviewing Your Automations
A look over the Zaps or Make scenarios you already have, to find what is fragile, duplicated or costing more than it should.
- A list of what runs and why
- Weak spots that could fail silently
- Duplicate or wasted steps
- Clear notes on what to fix
Fixing Automations That Keep Breaking
If a Zap keeps failing or quietly skips records, we find out why and fix it, or tell you it needs replacing.
- Finding the cause
- Better filters and checks
- Alerts when a run fails
- Fewer wasted tasks
Setting Up Automations Properly
For the jobs Zapier or Make suit well, we help set them up so they are tested, documented and easy for your team to look after.
- Planning the steps
- Building and testing
- Written notes
- A handover to your team
Replacing Zapier With a Proper Integration
When volumes, accounting rules or business risk outgrow Zapier, we build a proper integration that checks its work and alerts a named person when something needs attention.
- Matching every field and code
- No duplicates on re-runs
- Every record checked
- Support after go-live
Zapier or a Proper Integration?
Zapier or Make is usually enough when:
- Low volume
- A missed record is easy to spot and fix
- Popular apps on both sides
You probably need a proper integration when:
- Rarely: Zapier or Make handles this well
Zapier or Make is usually enough when:
- Small numbers of invoices
- Simple coding, one tax rate
- Someone checks each one anyway
You probably need a proper integration when:
- Many invoices each day
- Jobs, tracking categories or several companies
- Credit notes, part payments or foreign currency
- Your accountant needs every record to reconcile
Zapier or Make is usually enough when:
- A small range
- Occasional updates are fine
You probably need a proper integration when:
- Selling stock you don’t have is costly
- Many products or locations
- Updates needed straight away
Zapier or Make is usually enough when:
- Rarely: Zapier needs a ready-made connector for the app
You probably need a proper integration when:
- The system has no ready-made Zapier connector
- Data has to be read straight from its database
Zapier vs Make and n8n
| Aspect | Zapier | Alternatives (n8n, Make) | Winner | What It Means |
|---|---|---|---|---|
| Ease of Use | No code, visual builder | Make is visual but more technical; n8n often needs some coding | Zapier | Good for small teams without an IT person |
| Apps Covered | 5,000+ app integrations | Fewer ready-made connectors | Zapier | Covers most common business apps |
| Cost | Tiered monthly pricing | n8n (free), Make ($9+) | Alternatives | Zapier costs climb as volumes grow |
| Support | Good documentation and support | Mostly community-based support | Zapier | Matters when something breaks at month-end |
| Complexity | Good for simple to medium tasks | Better for complex rules | Tie | Very complex rules usually need a proper integration |
Ways to Get Started
Do It Yourself
For simple, low-volume tasks, you may not need us at all. Zapier and Make are designed for business owners to set up.
- Free advice on whether it suits
- Pointers on where to start
- No obligation
Review and Fix
We look over what you have, fix what keeps breaking, and leave clear notes.
- Review of existing automations
- Fixes and alerts
- Written notes
- Training for your team
Proper Integration
A purpose-built connection for jobs that matter too much to fail quietly.
- Built around your accounting rules
- Every record checked
- Alerts to a named person
- Support after go-live
Process & Systems Audit
A paid review of your systems and how they connect, with a written report and a list of what to fix first.
- $5,000 fixed price
- All your systems, not just Zapier
- Written report
- Clear next steps
Training and Handover
One-on-One Help
- How Zaps and scenarios work
- Building your own
- Finding and fixing errors
Team Session
- Who looks after which automation
- Shared folders and accounts
- Good habits that prevent problems
Handover Notes
- What each automation does
- What to do when it fails
- Who to call
Plain-Speaking, Practical Help
We're a small Australian consultancy with over 20 years of experience solving real technology problems for local businesses. We won't oversell or overcomplicate things; we build what does the job.
Not Sure Zapier Is Enough?
Tell us what you're automating, or trying to. We'll tell you honestly whether Zapier or Make will do the job, or whether it needs a proper integration. Start with a free initial chat.