Construction KPI Dashboards for Builders

Construction KPI dashboard showing job margins and cash

Know Where Every Job Stands

Most builders know their jobs well but find out how the business is really doing too late: at month-end, at the end of the job, or when the accountant prepares the year-end figures. The numbers exist, but they are spread across the job or estimating system, Xero or MYOB, timesheets and a few spreadsheets.

We bring them together into a small set of construction KPIs your team can see every week: cash, progress claims outstanding, budget versus actual by job, committed costs not yet invoiced, and what is coming up. The dashboard updates itself from the systems you already use, so nobody spends Monday morning rebuilding it.

Built and supported by Kenomont: founder-led, Gold Coast based, with 20+ years building business systems, including executive reporting dashboards for forestry operations and a forestry export platform we have run since 2012.

Signs Your Numbers Are Arriving Too Late

One or two of these is normal. Several at once means decisions are being made without the numbers.

You find out a job lost money after it has finished
The weekly or monthly report is rebuilt by hand from several exports
Nobody can say quickly how much is owed in progress claims and retentions
Costs are committed through purchase orders and subcontracts but not visible until the bill arrives
Job managers keep their own spreadsheets because they don't trust the official numbers
Cash surprises arrive even though jobs look profitable
Different people quote different numbers for the same job
Reporting depends on one person who knows how it all fits together

Ways to Get Reliable KPIs

Start with the reports you already have, and add only what is missing.

Use the reports you already have

Your job management system and Xero or MYOB already include useful reports. Sometimes better job codes and a consistent weekly routine are all that is needed. We check this first.

A reporting app on top of Xero or MYOB

For financial KPIs from the accounts alone, reporting apps do a good job at a modest monthly cost. They can't see job budgets, committed costs or claims held in other systems.

A connected construction dashboard

Job budgets, variations and claims from the job system, costs and payments from Xero or MYOB, and labour from timesheets, matched by job and updated automatically, so everyone works from the same numbers. Learn more

Cash flow from your claim schedule

Forecast cash from progress claims, retentions and committed costs rather than last year's averages, so you can see the tight weeks coming. Learn more

How We Set It Up

Built around the numbers you actually use, not a generic template.

1

Agree the handful of KPIs that matter

Usually cash, claims, budget versus actual, committed costs and milestones. We start with what you would look at every Monday.

2

Find where each number lives

Usually some mix of the job system, Xero or MYOB, timesheets and spreadsheets. We map each number to its source and agree a single job code that ties them together.

3

Clean up the basics

Job codes used consistently, costs coded when they are entered, and budgets updated for approved variations.

4

Build and check the dashboard

We connect it to your systems and check it against your own figures until your team trusts it.

5

Hand over and support

Your team uses it every week; we keep it running and add to it as the business changes.

Construction KPI FAQs

Start with five: cash position, progress claims outstanding, budget versus actual by active job, committed costs not yet invoiced, and upcoming milestones. Add others, such as labour utilisation or safety, once these are reliable every week.

They cover the accounting side (cash, receivables, profit by tracking category or job). They don't hold job budgets, variations or committed costs, so construction KPIs usually need the job system's data as well.

Not necessarily. Some businesses only need better use of the reports they already have. When data from several systems needs combining, a tool such as Power BI is a good option, but the right choice depends on your systems and who will use the reports.

Daily is common, so the Monday view is current without anyone refreshing it. The accounting side is only as current as the bills and claims entered, so good entry habits matter as much as the dashboard.

It depends on how many systems are involved and how much clean-up is needed. We look at your setup first and give you a fixed quote after a free initial chat.

Want Your Numbers Every Monday?

Tell us which systems you use and which numbers you're missing. We'll tell you honestly whether better use of your existing reports will do, or what a connected dashboard would involve.

Free initial chat. No sales pressure - if we're not the right fit, we'll say so.

Prefer to talk? Call 1300 470 091

Got a spec or files? Email [email protected]

Construction KPI Dashboards