Business Process Automation

Business automation services, workflow automation and process automation consultants: we automate the re-keying, approvals, invoices and reports that eat your team's time

Book a free chatCall 1300 470 091
  • 20+ years connecting business systems
  • Works with Xero, MYOB and the systems you already use
  • Fixed quote after a free chat
Business process automation connecting everyday office tasks to Xero and MYOB

Done Once

The problem. Every business has tasks that someone does by hand, the same way, every day: typing invoices into Xero or MYOB, chasing approvals by email, copying numbers into a spreadsheet for the monthly report. It is slow, it causes mistakes, and it depends on one person remembering.

What we do. As a business automation company, we find the tasks worth automating, build the automation around the software you already use, and look after it. If you're looking for a process automation consultant or a workflow automation consultant, that's the job: working out what to automate, then building it. What you get: time back for your team, fewer errors, and work that doesn't stop when someone is away. We're based on the Gold Coast and work with businesses across South East Queensland, and remotely across the rest of Australia. Looking at the whole business rather than one task? See digital transformation.

Where AI helps. Some steps need a judgement a simple rule can't make: reading a supplier invoice that arrives as a PDF, working out which job a receipt belongs to, or drafting a monthly summary. For those steps we build AI into the same workflow, with a person approving anything that matters. If a simple rule does the job, we use that instead. How we use AI in workflows.

See what we automate

What Can We Automate?

The everyday office work we most often take off people's hands

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Re-keying Between Systems

When jobs, orders, timesheets or customer details are typed from one system into another, we connect the systems so they’re entered once.
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Supplier Invoices

Invoices that arrive by email are read, checked against the purchase order and sent to Xero or MYOB as a bill ready to approve.
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Approvals

Purchase orders, bills, expenses and timesheets go to the right person, with reminders, instead of being chased by email.
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Regular Reports

Weekly and month-end reports built from your systems automatically and sent to the people who need them, instead of copied into spreadsheets.
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Orders & Stock

Orders pass automatically between your online store, stock system and accounts, with an alert when stock runs low or an order is stuck.
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Checks & Alerts

When an invoice is overdue, a timesheet is missing or a job goes over budget, a named person is told straight away.

How We Work

We start small, with one task that clearly wastes time, and only automate what is worth automating. You get a fixed quote after a free initial chat.

1

We watch how the task is done today and where the time goes

2

We agree which task to automate first, usually the one that saves the most time

3

We design the steps and rules with the people who do the work

4

We build it and test it with your real data before it goes live

5

We show your team how it works and what to do when it asks for help

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We keep an eye on it after go-live and fix anything that comes up

Planning which business tasks to automate first

Industries We Serve

Manufacturing
Construction
Wholesale Distribution

Common Questions

Anything repetitive that follows the same steps each time: typing data from one system into another, supplier invoices, approvals, regular reports, reminders and alerts. If someone does the same thing by hand every day or week, there is usually a way to automate it.

It depends on how many systems are involved and how many rules the task has. We give you a fixed quote after a free initial chat, and we start with the task that saves the most time for the least cost. If you want every manual step mapped first, our $5,000 Process & Systems Audit gives you a written report.

No. It takes the boring, repetitive work off them so they can spend time on the parts of the job that need a person. The aim is to use that time better, not to cut staff.

Usually not. We automate around the systems you already use, such as Xero, MYOB, your job or stock system, email and spreadsheets. If a tool you already pay for can do it, we will tell you.

Stop Doing the Same Thing Twice

Tell us which tasks eat up your team's time. We'll tell you which ones can be automated, what it would involve, and whether it's worth doing.

Free initial chat. No sales pressure - if we're not the right fit, we'll say so.

Prefer to talk? Call 1300 470 091

Got a spec or files? Email [email protected]

Name, email and message are required. We'll respond within 24 hours.

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